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In a world where security of data and privacy is increasingly becoming a significant point of debate, the GDPR compliance regulation aims to create some clear guidelines around data privacy for EU citizens.
Come May 31stand GDPR has been enforced globally. The implications of the compliance are not lost on anyone. According to the enforcement, any company that collects data on citizens in European Union (EU) countries will need to comply with strict new rules around protecting customer data. This will henceforth be a new standard for consumer rights around data.
GDPR has enforced increased territorial scope, stiffer penalties and more stringent conditions for data consent have also been formulated. Now, any organization that is looking to do business in EU, or use EU citizen’s data in any way, will need to get all the compliancesand permissions in place.
Not surprisingly, most organizations across the world are scrambling to ensure they are in compliance with the regulations. But most companies will face the challenge when they need to put their processes and systems in place to comply with it. Here are some of the first off activities companies need to know for achieving GDPR compliance:
Clarity on scope:
Going beyond legal and technical jargon, a company’s heads must understand the scope of the regulation. The most important thing to know is, that while GDPR applies to EU citizens, it is not restricted to just the European Union in terms of geography. It applies to all companies processing the personal data of data subjects residing in the EU, regardless of the company’s location. Basically, if your organization deals with the personal data of EU citizens, it comes under the purview of GDPR. The fines for non-compliance are huge. Sanctions can range from a warning for a first-time, non-intentional violation to fines of up to a massive 20 million Euros or 4% of the annual turnover of an organization, whichever is higher.
An information audit – tough task but essential
Most Indian organizations do not have a very transparent record of data they own. Essentially, GDPR requires organizations to maintain records of all personal data of individuals it owns. So the foremost challenge becomes- they now need to be aware of what kind of data they hold, hence for that, need to run information audits on their data. The activity should be documented in a proper data policy, which will be the first step to make an organization compliant with GDPR’s data protection principles.
Everyone on the same page for data significance
Organizations now to need explain to users what data they are collecting, why they are collecting it and how long they will be holding it on for. This will require them to fundamentally change their data collection policies to ensure that every member of each team that collects data, is on board, aware of the implications and able to answer all the questions. Individuals also have rights to data portability or ask for deletion of their personal data, and again, corporate teams should be well aware of customer rights pertaining to their data.
Getting a Team in place
While getting a team of security, data analysis and complaint experts could help, there needs to be a team leader to take the onus of the data protection compliance with proper knowledge of the all the processes, rules and regulations for data security.For some organizations, designating an official Data Protection Officer, who will head a team to ensure GDPR compliance runs smoothly, is a must.
Armed with these basic necessities to understand what isrequired of them, companies can also hire the services of a professional team to guide them on their journey of GDPR compliance.
